As Scrum Master, how did you prep and contribute to virtual PI planning?

Leyna O’Quinn is the certified Scrum Master on the GTM team and explains how she prepared and contributed to virtual PI planning by encouraging teams finish work, review lean metrics to identify area of improvement and schedule important agile ceremonies including retrospective and pre-planning brainstorming.

Learn more! Check out these related assets:
Webcast: We Survived Virtual PI Planning! And So Can You:
eBook: How to do Virtual PI Planning:

To prepare for virtual PI planning, I did a couple of different things. First and foremost, I helped to encourage the team to finish the work in progress in the current PI, so we could prepare for our final demo and review our backlog. The next thing is, I scheduled the team’s current reach PI retrospective and lean metrics review. We reviewed what went well, what didn’t.

And we reviewed metrics like queues, which basically represent a work item’s total lifecycle. We looked at lead time and cycle time, which helps us understand how long work takes to flow through LeanKit. We looked at throughput, which shows information like completed cards per day, cards per week and story points for iteration and we also looked at cumulative flow.

It’s a visual representation of work in progress as it flows through LeanKit, it’s really cool. I highly recommend leveraging these types of visual reports and ceremonies because they allow the team to have an open dialogue and discuss ways to improve process and tweak our board and ultimately they help us create a culture of continuous improvement. Third, I also scheduled, and Brook mentioned this before, and supported and facilitated our preplanning brainstorming session where we captured new ideas to consider during the virtual PI planning event.

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